The Business Master (4th Edition)

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LTRHEAD3.DOC--Use PRINTDOC.BAT to print these docs, NOT WordPerfect! The L e t t e r h e a d K i t (DOS) V 3 . 0 =============================================== Letterheads, Faxes, Invoices, and Message Graphics DOS version Requires WordPerfect 6.0 or 5.1 (DOS versions) A Shareware Package from: Jerry Stern Science Translations P. O. Box 20234 Baltimore, MD 21284-0234 _______ ____|__ | (tm) --| | |------------------- | ____|__ | Association of | | |_| Shareware |__| o | Professionals -----| | |--------------------- |___|___| MEMBER All materials (C) Copyright 1992-93 Jerry L. Stern Introduction and QUICK REFERENCE are on page 7 THE LETTERHEAD KIT is a copyrighted program distributed as SHAREWARE. All rights are reserved. You may try out the program for up to 30 days for free. If you continue to use this program, you must pay a registration fee of $20.00. Registered users will receive an enhanced version of the main macro, sets of sample forms, Wood Clips graphics, reference card, newsletters announcing updates, and voice/FAX/email support. L E T T E R H E A D K I T ( D O S ) V. 3.0 2 TABLE OF CONTENTS ================= DEFINITION OF SHAREWARE . . . . . . . . . . . . . . . . . . . 3 DISCLAIMER-AGREEMENT . . . . . . . . . . . . . . . . . . 3 REGISTRATION . . . . . . . . . . . . . . . . . . . . . . . . 5 ASP Ombudsman . . . . . . . . . . . . . . . . . . . . . 5 DESCRIPTION OF FILES . . . . . . . . . . . . . . . . . . . . 6 INTRODUCTION & QUICK START . . . . . . . . . . . . . . . . . 7 WORDPERFECT 6.0 OR 5.1? . . . . . . . . . . . . . . . . 7 GETTING STARTED . . . . . . . . . . . . . . . . . . . . 7 INSTALLATION . . . . . . . . . . . . . . . . . . . . . . . . 8 INSTALLING THE FILES--WP51 . . . . . . . . . . . . . . . 8 INSTALLING THE FILES--WP60 . . . . . . . . . . . . . . . 9 FILE SHARING BETWEEN DIFFERENT WORDPERFECTS . . . . . . 10 SAVING HARD DRIVE SPACE . . . . . . . . . . . . . . . . 10 OTHER DRIVES--WP51 ONLY . . . . . . . . . . . . . . . . 10 USING A PRE-PRINTED LETTERHEAD . . . . . . . . . . . . . 10 RUNNING THE MACROS . . . . . . . . . . . . . . . . . . . . . 11 LTR--MAIN MENU . . . . . . . . . . . . . . . . . . . . . . . 12 LETTER . . . . . . . . . . . . . . . . . . . . . . . . . 12 FAX . . . . . . . . . . . . . . . . . . . . . . . . . . 12 BILL . . . . . . . . . . . . . . . . . . . . . . . . . . 13 TOTAL . . . . . . . . . . . . . . . . . . . . . . . . . 13 MONEY, CARGO, AND OFFICE . . . . . . . . . . . . . . . . 14 SIGNATURE AND AUTOGRAPH . . . . . . . . . . . . . . . . 14 CHANGING OPTIONS . . . . . . . . . . . . . . . . . . . . 14 EDITING EQUATIONS AS TEXT--WP 5.1 . . . . . . . . . . . . . . 15 TROUBLE-SHOOTER'S GUIDE . . . . . . . . . . . . . . . . . . . 18 THE FILES ARE MISSING. DID YOU INSTALL? . . . . . . . . 18 PAYMENT GRAPHICS PRINT BADLY . . . . . . . . . . . . . . 18 FORMS PRINT VERY SLOWLY . . . . . . . . . . . . . . . . 18 WORDPERFECT 5.1 FREEZES DURING PAGE PREVIEW OR SPELL CHECK . . . . . . . . . . . . . . . . . . . . . . . 19 INDEX . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19 All Rights Reserved (C)Copyright 1992-93 Jerry Stern L E T T E R H E A D K I T ( D O S ) V. 3.0 3 DEFINITION OF SHAREWARE ======================= Shareware distribution gives users a chance to try software before buying it. If you try a Shareware program and continue using it, you are legally required to register. With registration, you get anything from the simple right to continue using the software to an updated program with printed manual. Copyright laws apply to both Shareware and commercial software, and the copyright holder retains all rights, with a few specific exceptions as stated below. Shareware authors are accomplished programmers, just like commercial authors, and the programs are of comparable quality. (In both cases, there are good programs and bad ones!) The main difference is in the method of distribution. The author specifically grants the right to copy and distribute the software, either to all and sundry or to a specific group. For example, some authors require written permission before a commercial disk vendor may copy their Shareware. Shareware is a distribution method, not a type of software. You should find software that suits your needs and pocketbook, whether it's commercial or Shareware. The Shareware system makes fitting your needs easier, because you can try before you buy. And because the overhead is low, prices are low also. Shareware has the ultimate money-back guarantee--if you don't use the product, you don't pay for it. DISCLAIMER-AGREEMENT -------------------- USERS OF THE LETTERHEAD KIT MUST ACCEPT THIS DISCLAIMER OF WARRANTY: "THE LETTERHEAD KIT IS SUPPLIED AS IS. THE AUTHOR DISCLAIMS ALL WARRANTIES, EXPRESSED OR IMPLIED, INCLUDING, WITHOUT LIMITATION, THE WARRANTIES OF MERCHANTABILITY AND OF FITNESS FOR ANY PURPOSE. THE AUTHOR ASSUMES NO LIABILITY FOR DAMAGES, DIRECT OR CONSEQUENTIAL, WHICH MAY RESULT FROM THE USE OF THE LETTERHEAD KIT." The Letterhead Kit is a "shareware program" and is provided at no charge to the user for evaluation. Feel free to share it with your friends, but please do not give it away altered or as part of another system. The essence of "user-supported" software is to provide personal computer users with quality software without high prices, and yet to provide incentive for programmers to continue to develop new products. If you find this program useful and find that you are using The Letterhead Kit and continue to use The Letterhead Kit after a period of 30 days, you must make a registration payment of $20. to Science Translations. The $20. registration fee will license one copy for use on any one computer at any one time. You must treat this software just like All Rights Reserved (C)Copyright 1992-93 Jerry Stern L E T T E R H E A D K I T ( D O S ) V. 3.0 4 a book. An example is that this software may be used by any number of people and may be freely moved from one computer location to another, so long as there is no possibility of it being used at one location while it's being used at another, just as a book cannot be read by two different persons at the same time. Commercial users of The Letterhead Kit must register and pay for their copies of The Letterhead Kit within 30 days of first use or their license is withdrawn. Site-License arrangements may be made by contacting Science Translations. Anyone distributing The Letterhead Kit for any kind of remuneration must first contact Science Translations at the address below for authorization. This authorization will be automatically granted to distributors recognized by the ASP as adhering to its guidelines for shareware distributors, and such distributors may begin offering The Letterhead Kit immediately. Except for ASP members, ALL RACK VENDORS, SHOW VENDORS, RETAIL DISTRIBUTORS, AND CD-ROM VENDORS MUST HAVE WRITTEN PERMISSION TO DISTRIBUTE ANY SCIENCE TRANSLATIONS PRODUCTS. You are encouraged to pass a copy of the unregistered version of The Letterhead Kit along to your friends for evaluation. Please encourage them to register their copy if they find that they can use it. All registered users will receive a copy of the latest version of The Letterhead Kit, a set of sample forms, Wood Clips graphics, a quick reference card, discounted upgrades, newsletter announcements of upgrades and new products, and technical support for at least one year. Registrations, Site Licenses, and Permission to distribute are available from: Jerry Stern, Science Translations, P. O. Box 20234, Baltimore, MD 21284-0234, Phone and FAX 410-661-2224. Site license information, international registration methods, and additional contact information, including on-line support, is in the file PRODUCTS.DOC. Vendor and BBS license terms, and suggested product descriptions, are in the file VENDOR.DOC. All Rights Reserved (C)Copyright 1992-93 Jerry Stern L E T T E R H E A D K I T ( D O S ) V. 3.0 5 REGISTRATION ============ The Letterhead Kit/DOS V. 3.0 is shareware, or "Try before you buy" software. You may copy this entire package and pass it on unchanged to other WordPerfect users. If you use the program for more than 30 days, you must register. Basic registration is $US 20., and a variety of payment types are listed in the files REGISTER.DOC and PRODUCTS.DOC, including Visa, MasterCard, and International options. Checks from some countries other than the U.S. are accepted--check the registration form for the list. All credit card orders are billed in U.S. currency. Send registrations to: Or Phone or FAX to: Jerry Stern 410-661-2224 Science Translations PO BOX 20234 Outside U.S. & Canada Baltimore, Maryland 21284-0234 add $2.00 Shipping. (Specify disk size.) Maryland residents add 5 per cent sales tax. Registered users receive a selection of sample forms, Wood Clips graphics, a quick reference card showing all thirty message graphics, technical support for up to one year, and newsletter notification of upgrades, with discounted pricing for registered users. Support is by mail, FAX, or phone, at the same address and phone number used for registration, or via the SciTrans support conference on GEnie--in the WordPerfect RT, Third-Party Support category, SciTrans topic, or on the Rosedale Data Line BBS at 410-866-4554 (USR-DS v.32bis, v.42bis HST 16.8k, 4 lines). or you may contact the author as J.Stern10 on GEnie, as 72144,1241 on Compuserve, or on the Internet as 72144.1241@compuserve.com. Jerry Stern is a member of the Association of Shareware Professionals (ASP). ASP wants to make sure that the shareware principle works for you. If you are unable to resolve a shareware-related problem with an ASP member by contacting the member directly, ASP may be able to help. The ASP Ombudsman can help you resolve a dispute or problem with an ASP member, but does not provide technical support for members' products. Please write to The ASP Ombudsman, at 545 Grover Road, Muskegon, MI 49442, or send a CompuServe message via CompuServe Mail to: ASP Ombudsman 70007,3536. WordPerfect and WP Corp are registered trademarks of WordPerfect Corporation within the U.S. and other countries. WordPerfect Office is a trademark of WordPerfect Corporation Worldwide. All Rights Reserved (C)Copyright 1992-93 Jerry Stern L E T T E R H E A D K I T ( D O S ) V. 3.0 6 DESCRIPTION OF FILES ==================== If you received your copy of The Letterhead Kit as a ZIP file, it should display this message while unZipping with PKZip 2.04g: Authentic files Verified #KET753 SCIENCE TRANSLATIONS TECHNICAL WRITING SERVICES The files listed below should be included in your copy of The Letterhead Kit 3.0. If any are missing, the package is incomplete. Users will receive a current and complete copy when they register. REGISTER.DOC Order form for registering The Letterhead Kit and other Science Translations products. PRODUCTS.DOC Product descriptions and additional contact information for Jerry Stern and Science Translations, including details on GRAPHCAT, BOOKBILD, and Wood Clips graphics. All the files below should share the file date 06-28-93, and the time 3:00 AM. If any other time or date appears, they have been tampered with since leaving Science Translations. In addition to the two files above, there should be exactly 21 files, and the sizes MUST match the sizes shown below. README.1ST (1,335) One screen of introductory information. View it by typing: type readme.1st PRINTDOC.BAT (568) Printing and installation batch files. SETUP.BAT (4,392) Installation file for WordPerfect 5.1 INSTALL.WPM (7,294) Installation macro for WordPerfect 6.0. LTRHEAD3.DOC (51,038) This instruction manual. LTR.WPM and LTR-CFG.WPM (50,310 and 5,416) Macro and config. file for WP 6.0 LTR5.WPM and LTR5-CFG.WPM (21,156 and 2,576) Macro and config. file for WP 5.1 MESSAGES.EXE (93,325) Compressed file of 30 message graphics, installed by SETUP.BAT and INSTALL.WPM. AUTOGRPH.WPG and INFORMAL.WPG (15,348 and 6,734) Sample signature for SIGN.WPM VENDOR.DOC (5,477) Contains information for vendors and sysops, including product descriptions and permission to distribute. FILE_ID.DIZ & (416) Special description files DESC.SDI (57) for bulletin boards. All Rights Reserved (C)Copyright 1992-93 Jerry Stern L E T T E R H E A D K I T ( D O S ) V. 3.0 7 INTRODUCTION & QUICK START ========================== WordPerfect can create letterheads, invoices, and fax cover sheets that look professionally printed. The table feature creates the boxes within the invoice form, and large print can be used in letterheads, even on printers without large fonts, by creating the large text with scalable fonts, the Equation Editor, or a graphics package. The macros and templates in this guide will allow you to create fax cover sheets on your new letterhead, or invoices and correspondence that include graphics designed to prompt your clients for quick payments, to guide shippers with delivery instructions, and to guide your office staff with informational messages. WORDPERFECT 6.0 OR 5.1? ----------------------- Throughout this manual, when the keystrokes and procedures are the same for both WordPerfect versions, the steps will be listed only once. However, when the steps are different, you will see this: WP51: Do these steps in WordPerfect 5.1 WP60: Or these in WordPerfect 6.0. GETTING STARTED: ---------------- 1) Copy the files to your hard disk. In WP 6.0: Run the WP 6.0 macro, INSTALL.WPM, included with this package, to automatically install the files. See page 9 for help. In WP 5.1: Use the DOS batch file SETUP.BAT, included with this package, to automatically install the files in the C:\LTRHEAD and WP macro directories. See page 8 for help. 2) Try out the LTR macro. (There are instructions for running macros on page 11.) Run the LTR macro, and choose 1 or L for the main letterhead. Clear the screen and run the macro again, and select 3 or B to create an invoice, type some amounts in the invoice and total it with the Total option, and add a payment graphic to it with any of the Money, Cargo, or Office options. Print a sample, and adjust your print graphics quality if needed (see page 18). 3) Rename the sample files. In WP51: rename LETTER-D.FRM to LETTER.OLD. In WP60: rename LETTER6.FRM to LETTER6.OLD. 4) Create your own letterhead. (Equation Editor hints are on page 15.) For WP60, save the file as LETTER6.FRM, in your letterhead All Rights Reserved (C)Copyright 1992-93 Jerry Stern L E T T E R H E A D K I T ( D O S ) V. 3.0 8 directory. For WP51, save as LETTER-D.FRM, and save it in the C:\LTRHEAD directory. Add the text <<DATE>> where the date should print, and <<START>> where the cursor should be positioned when LTR retrieves the form. 5) Edit, as desired, BILL.FRM (WP51) or BILL6.FAX (WP60) to customize your invoice. DO NOT include the letterhead as a part of BILL.FAX or BILL6.FRM. This file should contain only the ADDITIONAL formatting and text required for these special formats. 6) Print a sample. Be sure to test the forms by retrieving them with the LTR macro, and adding text before printing. You may need to add a hard return or three at the end of your letterhead to position the start of the text correctly. Interim Releases of WP: Writing software in a macro language is tricky, like controlling a rowboat by towing it from a distance of five parsecs. However, The Letterhead Kit for DOS has been tested on all releases of WordPerfect 5.1, and the macro language in WP 6.0 is feature-oriented rather than the old keystroke-recorder, so all the features of LTR and LTR-CFG should work in all future releases. BUT, sometimes new "features" disable old features. If this happens, try turning "off" the new features if the macros don't seem to like the new release. When in doubt, write for support-- there will be either a fix or a new release, as needed, to fix any problems caused by new features. INSTALLATION ============ If you are reading these files on screen, you may print them with the PRINTDOC.BAT batch file. (Don't print them from WordPerfect-- they are formatted with page breaks for printing from DOS.) From the DOS prompt, log to the directory holding The Letterhead Kit distribution files. Start the PRINTDOC file by typing it like this: printdoc lpt1 (where lpt1 is the name of your printer--change it as needed for your system.) INSTALLING THE FILES--WP51 -------------------------- Before installing the letterhead files, make a backup copy of the distribution disk, and store the original disk in a safe place, preferably in a different location than the backup copy of the disk. Install the files from the backup disk, not the original. All Rights Reserved (C)Copyright 1992-93 Jerry Stern L E T T E R H E A D K I T ( D O S ) V. 3.0 9 The Letterhead Kit must be installed on your hard drive. There are two separate routines for installation: For WordPerfect 5.1, run SETUP.BAT. (For WordPerfect 6.0, see the instructions on page 9.) The SETUP batch file will create a directory on your hard drive, preferably named "c:\ltrhead". You must tell the SETUP batch file what directory is being used to hold your WordPerfect macros. If you don't know where WP keeps your macros, look in Setup (Shift-F1), choose (6) Location of Files, WRITE DOWN the entry under (2) Keyboard/Macro Files, and press Exit (F7). Do not make any changes in the Location of Files list. To install The Letterhead Kit macros, type "SETUP" and press Enter from the DOS prompt while logged to The Letterhead Kit distribution disk or directory. A screen of instructions will appear. The SETUP file will 1) copy the macros to your macro directory, 2) rename LTR5.WPM to LTR.WPM, and 3) create a directory for your letterheads and forms. Once the install batch file finishes copying files, you are ready to start using The Letterhead Kit--go on to the next section. INSTALLING THE FILES--WP60 -------------------------- Before installing the letterhead files, make a backup copy of the distribution disk, and store the original disk in a safe place, preferably in a different location than the backup copy of the disk. Install the files from the backup disk, not the original. The Letterhead Kit must be installed on your hard drive to be used easily. There are two separate routines for installation: For WordPerfect 6.0, run the INSTALL macro. (For WordPerfect 5.1, see the instructions on page 8.) The INSTALL macro will create a directory on your hard drive. Start the INSTALL macro as your would any macro, by pressing Macro (Alt-F10), typing the drive and path to where the macro is now, and "install" and pressing Enter. For example, if the macro is on a floppy in drive A:, you would enter "a:\install" as the macro name. You must tell the INSTALL macro what directory is holding the files to copy. INSTALL will already know where you keep your macros, and will suggest that the new letterhead directory be named "c:\ltrhead". If you will share graphics with The Letterhead Kit for Windows or with WordPerfect 5.1, then try to use the default choice--it will make your other installations easier. The INSTALL macro will 1) copy the macros to your macro directory, and 2) create a directory for your letterheads and All Rights Reserved (C)Copyright 1992-93 Jerry Stern L E T T E R H E A D K I T ( D O S ) V. 3.0 10 forms. Once the macro finishes copying files, you are ready to start using The Letterhead Kit--go on to the next section. FILE SHARING BETWEEN DIFFERENT WORDPERFECTS ------------------------------------------- If you also use other versions of The Letterhead Kit for Windows, the packages will share the c:\ltrhead directory, and use the same message graphics and scanned signatures. The document formats have changed between 5.1 and 6.0, and font changes occur between DOS and Windows, so sharing the same document files between products will cause reformatting, and so each Letterhead Kit uses different letterhead forms. Once you have created your own custom letterhead, save it as LETTER6.FRM from WP/DOS 6.0, and save it in WP 5.1 format as LETTER-D.FRM. Retrieve it into the Windows version of WP5.1 or 5.2, make any font changes needed, and save it as LETTER-W.FRM. Retrieve LETTER-D.FRM from WP/DOS 5.1, edit as needed, and resave the file. All three files should be in the same directory as the other forms and graphics files. SAVING HARD DRIVE SPACE ----------------------- The new directory will need approximately 400K of hard disk space for the entire package, and after you have customized your letterhead you may delete the files with BAT and DOC extensions. Only the FRM and WPG files must remain in C:\LTRHEAD. OTHER DRIVES--WP51 ONLY ----------------------- If you choose to install The Letterhead Kit in some other directory than c:\ltrhead, and are running WordPerfect 5.1, you will need to run SETUP, and then manually edit the directory name in The Letterhead Kit's configuration macro, LTR5-CFG.WPM. For instructions, see the section named, "Changing Options" USING A PRE-PRINTED LETTERHEAD ------------------------------ If your letterhead is already printed, you can still use The Letterhead Kit macros to help you use it. When you create your own version of the LETTER-D.FRM or LETTER6.FRM, place only these codes in it, in the order below. 1) If you are using a printer with multiple bins, add a Paper Size/Type code that will tell WordPerfect which bin to find your printed letterhead in. All Rights Reserved (C)Copyright 1992-93 Jerry Stern L E T T E R H E A D K I T ( D O S ) V. 3.0 11 2) A header or footer or page numbering code and a first page suppress code. These will add a second-page format to your letterhead. 3) (REQUIRED) An advance to position code. WP60: Press Format (Shift-F8), (7) Other, (6) Advance, (6) From Top of Page, and type the starting point on the page where the first line of text may be printed. Return to the document screen by clicking on OK or Close. WP51: Press Format (Shift-F8), (4) Other, (1) Advance, (6) Position, and type the starting point on the page where the first line of text may be printed. Add the text <<DATE>> where the date should print, and <<START>> where the cursor should be located when you first retrieve the form. RUNNING THE MACROS ================== Once the macros have been installed in WP's macro directory, they may be run in several different ways. 1) You may run the LTR macro by pressing Macro (Alt-F10), typing "ltr" and pressing (Enter). The main menu of The Letterhead Kit will appear listing all The Letterhead Kit options. 2) You may run any macro from the pull-down menu. WP60: Choose Tools, Macro, Play, type the macro name, and press (Enter). WP51: Choose Tools, Macro, Execute, type the macro name, and press (Enter). 3) You may assign individual macros to an Alternate letter key, such as Alt-L. For example, to assign the HELP! macro to Alt-L, press List or File Manager (F5), type the name of your WP macro directory, and press (Enter). Place the locator bar on LTR.WPM, and choose Copy. For the new file name, type "ALTL.WPM" and press (Enter). Press Exit (F7) to return to the document screen, and test the copy by pressing (Alt-L). The Letterhead Kit's main macro box should appear. 4) You can assign any macro to a Control key. See the WordPerfect manual, in the section on keyboard editing, for instructions. Important--To add the LTR macro to a keyboard, you must call it with another macro, and NOT retrieve it. For an example of how this should be done, look at Alt-E in the Macros keyboard shipped with WP, which calls the EDIT.WPM macro in WP51, or the EDITCODE.WPM macro in WP60. All Rights Reserved (C)Copyright 1992-93 Jerry Stern L E T T E R H E A D K I T ( D O S ) V. 3.0 12 LTR--MAIN MENU ============== When you run the LTR macro, no matter which of the methods you have chosen for running the macro, the results will be the same. At any menu, you may exit the macro by pressing Exit (F7), or Cancel (F1 in WP51, or Esc in WP60). LETTER ------ From an empty document, choosing LETTER will retrieve the business letterhead, add the date as text at the position on the form where it finds <<DATE>> and position the cursor where it finds the text <<START>>. In many cases, depending on the layout of your letterhead, the cursor will be on the top line of the screen, and no part of your form will be visible. Begin typing your letter, or you may move up the page with (Up Arrow) to examine your letterhead on screen. If the document is not empty, LETTER will automatically position the letterhead and date above the existing text. The FAX menu options will also position existing text AFTER the form, but the BILL selection will position old text after the letterhead and date, but BEFORE the invoice box. FAX --- The FAX entry on the menu does more than just FAXes. Any form you like may be used on the FAX menu. Here's how: 1) Choose your forms. Some good forms for the menu are FAX cover sheets, purchase orders, estimates, log forms, and envelopes. The advantage of using an envelope here rather than in the WPCorp. Envelope macro is this: you can use any envelope format you wish, with no limitations, and you may add graphics, including logos, or possibly an image from the Cargo menu of shipping graphics. 2) Design your form. You may use the <<DATE>> and <<START>> text as described above to position your text. If you want the form on your letterhead, than design it on your letterhead form. 3) Save the form in your letterhead directory. The file name may be W5FORM01.FRM up through W5FORM10.FRM for WP51, or FORM-01.FRM up through FORM-10.FRM for WP60. 4) Retrieve the configuration file and name your form. See page 14 for editing instructions for the configuration files. All Rights Reserved (C)Copyright 1992-93 Jerry Stern L E T T E R H E A D K I T ( D O S ) V. 3.0 13 BILL ---- The custom letterhead may be used on an invoice. The macro BILL automatically retrieves both the letterhead and the invoice. When the macro ends, the cursor will be in the first box at the top of the middle column. The date above the table will already contain the current date. End each line by pressing (Enter). The cursor will jump to the next line of the form only after pressing (Enter)--WordPerfect's automatic line wrap feature has been turned off inside the table used to create the invoice. If there is already text on screen when you choose the Bill option, the text will be positioned after the letterhead, but before the invoice table. You can customize the bill for your own purposes: retrieve BILL.FRM in WP51, or BILL6.FRM in WP60, and make any changes you like. Keep these points in mind: 1) Use <<DATE>> and <<START>> to mark the date and starting point locations. 2) Don't include your letterhead on the bill--the bill form is automatically added to your letterhead. 3) As shipped, the boxes containing text, such as "Total Now Due:" are locked. To unlock a cell for editing: WP51: Press Columns/Table (Alt-F7), position the cursor in the box to be edited, press (2) Format (1) Cell, (5) Lock (2) Off. Press Exit (F7) to return to the main editing screen. WP60: Press Columns/Table (Alt-F7), (2) Tables, (2) Edit, position the cursor in the box to be edited, and (1) Cell (8) Lock, click on OK, and Close. You may change the length of the invoice table very easily. To add lines, position the cursor in the detail lines portion of the invoice, and press Ctrl-Insert. One additional line will be added to the table. To remove a line, press Ctrl-Delete, and answer Yes to the "Delete Row?" prompt. TOTAL ----- Another option, TOTAL, calculates the total for the lines entered on the bill. When you run the macro, it will find the table in your document, and recalculate all of the calculated values. You may use RECALC in other tables as well, but if your document contains more than one table, you must position the cursor in the table before running RECALC. If the cursor is not inside a table All Rights Reserved (C)Copyright 1992-93 Jerry Stern L E T T E R H E A D K I T ( D O S ) V. 3.0 14 when the macro is started, it will recalculate the FIRST table in the document. You may edit the total box after calculation if you prefer a currency symbol or commas displayed as part of the total. MONEY, CARGO, AND OFFICE ------------------------ (In version 2.0, these were known as Payme, Shipme and Labelme.) The Money option adds payment message graphics to the invoice, or any other document. These graphics are similar to the expensive labels available for collecting overdue accounts. Cargo adds messages such as "Rush!" or "Next Day Air!" or "Magnetic Media-- Do Not Bend!" Office adds general office messages, like "Confidential" or "OK to pay" or "Draft." To add a message graphic to an invoice, choose Money, Cargo, or Office, and select from the list of messages. The graphic will be added at the current cursor location. SIGNATURE AND AUTOGRAPH ----------------------- The Signature option adds the graphic named AUTOGRPH.WPG to the current document at the current cursor location, and Autograph uses the graphic INFORMAL.WPG. The sample AUTOGRPH.WPG and INFORMAL.WPG file included with The Letterhead Kit is of the most famous signature available--"made large so that the King can read it without his spectacles." You will probably choose to substitute your own scanned signatures. SCANNED LOGOS: Registered users may also choose to have their logo or signature scanned at 400 dots per inch and converted to WPG format. Enclose $10.00 additional for each logo or signature to be prepared. IMPORTANT: Include a clean copy of your logo, preferably shipped as a sandwich between two index cards. Use a non-textured white paper. For signatures, use a black fine- tip marker--NOT PENCIL! CHANGING OPTIONS ---------------- You can change the height of the scanned signatures, the height of the message graphics, the letterhead directory name, and the titles of custom forms in the FAX menu. Here's how: CAUTION: any change in a WP macro, if done incorrectly, can cause unpredictable results when the macro is run. This causes no permanent damage, but can result in losing unsaved files and lots of time. Save all files before running newly All Rights Reserved (C)Copyright 1992-93 Jerry Stern L E T T E R H E A D K I T ( D O S ) V. 3.0 15 changed macros. Finally, ALWAYS edit a backup copy of the macro, and keep an original safe on another disk. WP51: Press Macro Define (Ctrl-F10), type LTR5-CFG, and press (Enter). Choose (2) Edit. A file similar to this should appear, along with some comment lines: {ASSIGN}path~c:\ltrhead~ {ASSIGN}height~.7~ {;}signature height~ {ASSIGN}big~.9~ {;}message graphics height~ {ASSIGN}f01~Business Fax Cover Sheet~ You may edit the descriptions, path, and sizes as you like, but you must leave both tildes(~) in place. Do not use more than one line for any form's description, as displayed in the Macro Editor box. Press Exit (F7) when done. WP60: Open the file LTR-CFG.WPM, found in your macro directory. A file similar to this will appear, along with comments, and some macro commands. You may edit only the commands listed here: path="c:\ltrhead" height=.7i //signature height big=.9i //message graphics height F01="Business Fax Cover Sheet" You may edit the descriptions, path, and sizes as you like, but you must leave both quotation marks in place on the text items. Note that the two measurements do not use quotation marks. Do not use more than one line for any of the forms descriptions. Choose File, Save from the menu when done. WP60 AND WP51: For either program, you may remove the descriptions already in the file if you have less than ten custom forms. Simply remove the existing text, but leave the variable names and tildes(~) in place in the WP51 macro, or the variable names and quotation marks in the WP60 version. EDITING EQUATIONS AS TEXT--WP 5.1 ================================= Nearly all letterheads will benefit from the use of a reasonably oversized typeface. In WordPerfect 6.0, everyone can use the built-in scalable fonts to create large lettering. In WP 5.1, however, not all users will have a printer or add-on font package that provides scalable fonts. For WP5.1 users who have no other way to create a large typeface, WordPerfect can print large print in two additional ways: The typeface may be imported as a graphic from DrawPerfect, which works reasonably well, or the typeface may be created in the Equation Editor, which can print any text needed in any size. The sample letterheads provided with The All Rights Reserved (C)Copyright 1992-93 Jerry Stern L E T T E R H E A D K I T ( D O S ) V. 3.0 16 Letterhead Kit for DOS use the Equation Editor to provide large text. In most ways, using the Equation Editor to provide text for a letterhead, or for a newsletter headline, is no different than using it for mathematics. However, the tips below should help adapt the editor to our simpler uses. 1) To edit an equation, press Graphics (Alt-F9), (6) Equation, (2) Edit, type the equation number (or accept the default), and press (Enter). Press (9) Edit to enter the Equation Editor. In the bottom box, edit the text as you would edit normal text. Changes that you make will not show in the equation display box until you press Screen (Ctrl-F3) to redraw the equation. When you are finished making changes, press Exit (F7) twice to return to the document screen. For more help, enter the Equation Editor as above, and then press Help (F3). (The Equation Editor help screen cannot be reached from outside the editor.) 2) The Equation Editor, by default, uses italics for everything. To print any text in a normal typeface, enclose the text in brackets, and place "func" before it, like this: func{This text will print in a normal typeface.} 3) Spaces between words will not appear as spaces in the equation. The example above will print as "Thistextwillprint..." Replace all full size spaces with tildes, like this: func{This~text~will~be~properly~spaced.} 4) Half-size spaces are available. Some spaces using the tilde will be too large, so replace tildes as needed with the reverse single quote: func{1234`Half`Spaced~Avenue} 5) Some words represent mathematical commands or symbols, and will not normally print as text. Any word listed in the right-side box on the Equation Editor screen has a symbol attached, but here are the words and characters most likely to cause problems in normal text: and not or to from over # & Precede those words with a reverse backslash to tell the Equation Editor to print the word instead of the symbol. "Wilma & Betty's Over & Under Weavers, Inc." would become: func{Wilma~\&~Betty's~\Over~\&~Under~Weavers,~Inc.} 6) The size of text is set by pressing Setup (Shift-F1) from within the Equation Editor, and then choosing (2) Graphical Font Size, (2) Set Point Size, typing the size in points, and pressing All Rights Reserved (C)Copyright 1992-93 Jerry Stern L E T T E R H E A D K I T ( D O S ) V. 3.0 17 (Enter) to return to the Equation Editor. One point equals 1/72" of an inch, and normal text ranges from 10 to 12 points. Try using 18 to 24 point text as a starting point for your letterhead. Normally, all the text within the equation will use the same point size. However, in releases of WordPerfect dated 12/31/90 and later, the new SCALESYM command will allow portions of an equation to be made larger or smaller. Here is the description of the new command, from the WordPerfect Corp. Enhancements disk: Equations, Command Syntax (12/31/90) The SCALESYM command has been added to the Equation Editor. The syntax is SCALESYM n symbol, where n is the percentage of the normal size of the symbol. For example, to make the integral sign 300% larger, type SCALESYM 300 int. All Rights Reserved (C)Copyright 1992-93 Jerry Stern L E T T E R H E A D K I T ( D O S ) V. 3.0 18 TROUBLE-SHOOTER'S GUIDE ======================= These hints and explanations should not be needed for using the letterhead, blank forms, macros, and message graphics, but browsing through them may save you time and improve your results. THE FILES ARE MISSING. DID YOU INSTALL? --------------------------------------- Check the location of the files copied from the distribution disk. The .FRM files and .WPG files must be in the c:\ltrhead directory unless installed somewhere else using the instructions on page 10, and the .WPM files must be in the macro directory. See the details beginning on page 8. PAYMENT GRAPHICS PRINT BADLY ---------------------------- Check the Graphics Quality setting on the print menu. The default setting is medium. Try using high quality instead. You may set the graphics quality as you print each document, or you may reset the default setting to high in the setup menu. WP51: Press Setup (Shift F1), (4) Initial Settings, (8) Print Options, (3) Graphics Quality, (4) High, Exit (F7). WP60: Press Print (Shift-F7), Setup (Shift-F1), (4) Graphics Quality, choose High, and press Exit (F7) twice to return to the editing screen. FORMS PRINT VERY SLOWLY ----------------------- Tables, scalable fonts, and graphics are printed on most printers as a series of dots. Every dot's position must be calculated by WordPerfect. This takes time, but there are some things you can do to speed up the process. The graphics quality setting slows down printing if set to High (see above). You may decide to compromise, and use Medium, but it's not recommended for business correspondence. Instead, try these solutions: Try the Print to Hardware Port option. This option will not work with networks, some serial printers, or font packages that replace the WP printer driver. WP60: Press Print (Shift-F7), (S) Select, (E) Edit, and add a check in the box marked Print to Hardware Port. Click on OK and Close to return to the document screen. WP51: In releases dated 6/29/90 and later. (Press Help (F3) to find your release date at the top right corner of the screen. Press (Enter) to exit help.) From the document screen, press Print (Shift F7), (S) Select, (E) Edit, (7) Print to Hardware All Rights Reserved (C)Copyright 1992-93 Jerry Stern L E T T E R H E A D K I T ( D O S ) V. 3.0 19 Port, (1) Yes, and Exit (F7) three times to return to the document screen. WORDPERFECT 5.1 FREEZES DURING PAGE PREVIEW OR SPELL CHECK ---------------------------------------------------------- These problems are not caused by the letterhead forms or macros. Versions of WordPerfect 5.1 dated through March 1990 had confirmed problems with these functions. If your WP release date is earlier than 6/29/90, we strongly recommend upgrading to the current release, or switching over to WordPerfect 6.0, if your hardware can handle it. Call WordPerfect Sales at 1-800-321-4566, with your license number and credit card, and order the new disks. The upgrade charges are for shipping only, and well worth it. While you are on the phone, get the current disks for your printer--it is best to use a printer driver release dated close to the release of your program disks. INDEX ===== ASP . . . . . . . . . . . 4, 5 PRINTDOC.BAT . . . . . 1, 6, 8 BILL . . . . . . . . 8, 12, 13 README.1ST . . . . . . . . . 6 columns . . . . . . . . . . 13 RECALC . . . . . . . . . . 13 DESC.SDI . . . . . . . . . . 6 registration . . . . . 1, 3-5 editing . . . . . 11-13, 15, 18 scanned logos . . . . . . . 14 equation editor . . . 7, 15-17 SETUP.BAT . . . . . . . 6, 7, 9 FAX . 1, 4, 5, 7, 8, 12, 14, 15 shareware . . . . . . . 1, 3-5 FILE_ID.DIZ . . . . . . . . . 6 SHIPME . . . . . . . . . . 14 HELP! . . . . . . . . . . . 11 SIGN . . . . . . . . . . 6, 17 International . . . . . . 4, 5 signature . . . . . . 6, 14, 15 LABELME . . . . . . . . . . 14 support . . . . . . 1, 4, 5, 8 labels . . . . . . . . . . 14 tips . . . . . . . . . . . 16 LETTER . . . . . . 7, 8, 10-12 trouble . . . . . . . . . . 18 ombudsman . . . . . . . . . . 5 Wood Clips . . . . . . 1, 4-6 paper size/type . . . . . . 10 WPG . . . . . . . 6, 10, 14, 18 PAYME . . . . . . . . . . . 14 PKZip . . . . . . . . . . . . 6 All Rights Reserved (C)Copyright 1992-93 Jerry Stern